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Academic and Attendance Policy
ACADEMICS

While the emphasis of the Khalsa School is on the promotion of Sikhism and Sikh principles into your life, we cannot devalue the importance of academics. It is vital that you seek to attain your maximum potential in sound academics.

Academic Honesty

Every person is the product of his/her own intellectual efforts. Submitting work that is not your own violates not only the integrity of the School, but your own integrity as well. A Sikh intellectual community cannot maintain its integrity or be faithful to its members if academic dishonesty is tolerated. This principle applies to any work done by students.

Records & Diplomas

The school keeps a permanent record of each student's academic achievement. Diplomas are granted after the student has satisfied all financial obligations to the Khalsa School. All records and services are withheld from students who have any outstanding financial obligations. All student records are confidential and are maintained by the school sewadars.

Homework Assignments

Homework assignments are designed to help students achieve greater academic success and develop effective work habits. Parents are requested to support the student with the homework assignment in the following manner:
  • Check for homework assignment.
  • Choose a quiet place and time to complete homework.
  • Support, clarify, and motivate, BUT DO NOT DO THE HOMEWORK FOR YOUR CHILD.
  • Be wary if your child never has homework. Talk with your child’s teacher(s) if the assignments are too difficult or time consuming for your child.
Records & Diplomas

Grades are recorded based upon the following system:

25% of the total grade is computed for attendance. Regular and punctual attendance is required at all classes. The school sewadars maintain the attendance policy and records. Teachers will take attendance at the start of each class period. All matters of attendance are between the student and the school sewadars. Poor attendance will require consultation with school sewadars and possible disciplinary action. Satisfactory attendance record is a pre-requisite for a good grade.

25% of the total grade is computed for completing homework assignments.

25% of the total grade is computed for activities related to spiritual enhancement.


The "Community-life" of every student is important to your growth and development. In addition to learning Punjabi and Gurmukhi in the class, activities related to the spiritual enhancement enabled through attendance and sewa during the Gurudwara services, special projects including symposiums, competition, etc. will be considered.
25% of the total grade is computed for test grades.

Test grades are scored as follows:

1. "A". Scoring 91% - 100% of correct answers.
2. "B". Scoring 81% - 90% of correct answers.
3. "C". Scoring 71% - 80% of correct answers.
4. “D”. Scoring 61% - 70% of correct answers.
5. “E”. Scoring 0% - 60% of correct answers.

At the end of each semester, students are given an overall grade for each class that was completed. The grades are recorded as follows:
1. "A". For students who demonstrate exceptional scholarship.
2. "B". For students that exceed the required level of scholarship.
3. "C". For students that have satisfactory performance of required work.
4. “D”. For students those are capable of achieving satisfactory performance with additional effort and remedial assistance.
4. “E”. Failing grade. Indicates unsatisfactory work and is given if students are disrupting the classroom and causing strife, division or other characteristics that may cause another student to stumble in any way.

5. “I” Incomplete grade. Indicates a student is unable to complete the requirements of the course because of uncontrollable and unforeseen circumstances. These circumstances must be conveyed in writing to the school sewadars immediately. If the student wishes to re-attend the Khalsa School, an evaluation with the school sewadars will determine re-admittance.

Academic & Community Probation

For some students, acceptance to the Khalsa School may be probationary, for either academic or other reasons. If the student is accepted under probationary status, he/she will be assigned to meet with an advisor every two weeks during the first academic semester. An administrative hearing will be conducted at the end of the first academic semester to assess the student's performance. At that time a decision will be made to remove the student from probationary status, continue the probationary period, or dismiss the student. In the unfortunate case of dismissal during the first semester, tuition will be refunded according to the refund policy provided in this handbook.

Academic Probation

Any student whose cumulative grade average is an “E” will be placed on academic probation. If the student fails to raise his/her cumulative grade average to a “C” the next semester, the student will be dismissed from the Khalsa School and the entire year will be repeated. All grades are final, except that a review of the records is conducted if the possibility of a clerical or computational error exists. (See Appeal of Grade)
A student placed on academic probation will be removed from probation if he/she has improved his/her grade point average “C” or better the next semester, and all other requirements have been met. Students must pay the appropriate registration fees for each class repeated.

Satisfactory grades received while on probation will count toward fulfillment of diploma requirements.

Community Probation

Community Probation can result if a student:

  1. Proves not able to handle the level of maturity required for the spiritual/academic growth
  2. Provides questionable answers on his/her application (or) recommendations received by the Khalsa School were questionable, or incomplete
  3. Does not attend regular Gurudwara meetings/services while enrolled as a student at the Khalsa School.
  4. Does not fulfill all extra-curricular requirements while enrolled as a student at the School
  5. Exhibits a consistently difficult or rebellious attitude towards authority (including but not limited to Khalsa School teachers, parents or leadership while enrolled as a student at the School)
Appeal of Grad

Khalsa School teachers observe established guidelines and are vested with the authority to instruct within course requirements and to monitor standards of performance. Each teacher is expected to articulate course requirements and standards of performance to students at the beginning of each course, and to apply all grading criteria uniformly and in a timely manner. Final grades submitted by teachers are assumed to be accurate and final.

Grounds for a Grade Appeal

Occasionally, a student disagrees with a grade. The only circumstances that allow a student to appeal a grade are when one or a combination of the following occurs:

  1. An error in calculating the grade
  2. Failure of the teacher to notify students clearly and promptly of the criteria for grade determination
  3. Assignment of a grade based on reasons other than the announced criteria and standards
  4. Inconsistent or inequitably applied standards for evaluation of student academic performance
Appeal Procedures

When a student believes he/she has grounds to appeal a grade issued by a teacher due to an occurrence of one or more of the above events. The following procedures are to be followed:
1. Initial Inquiry. All grade appeals must be communicated to the teacher in writing within one week following the date the grade was given to the student. It is the student's responsibility to base the appeal on clear and substantive grounds. Mere disagreement with a teacher's judgment is not sufficient grounds upon which to base an appeal. Further, appeals based on a desire to improve a grade through additional work or re-testing are not acceptable. 

2. Written Appeal. If an appeal cannot be resolved after the student has consulted with his/her teacher, the student must submit the appeal in to the school sewadars within five (5) days of the written appeal to the teacher. Students must include relevant evidence for a grade appeal in their written request. The school sewadars will discuss the written request with the teacher within five (5) days of receipt of the appeal.

3. School Sewadars's Decision. If the appeal remains unresolved, the Management Committee will make a decision based upon a review of the written material submitted by the student and the discussion with the teacher. The Committee’s decision is final and cannot be appealed.
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